tERMS & CONDITIONS
THE EDGE HUB TERMS & CONDITIONS
ELIGIBLE EVENTS. The Edge Hub reserves the right to determine whether any company or product is eligible for inclusion at The Edge Hub. This determination may be made at any time before or after the start of the event. The Host or its agent/agency must have no outstanding past due invoices with The Edge Hub, Tech Week Humber, GBIT Recruitment Ltd, or its affiliates. Past due invoices billed to the Host or its agent/agency must be paid before any event is allowed to take place.
FLOOR PLAN. The floor plan for the event will be maintained as originally presented, wherever practicable. However, The Edge Hub reserves the right, in its sole discretion, to modify the floor plan to the extent necessary for the best interests of the event. All measurements shown on the floor plan are approximate, and The Edge Hub reserves the right to make such modifications as may be deemed necessary, making equitable adjustment for any event thereby affected.
SHARING/SUBLETTING SPACE. The Host shall not assign, sublet, subcontract or apportion the whole or any part of the space allotted, and may not share space or allow representatives, equipment, or materials from any subsidiary, division, or any other company or entity in the booked space without including the name(s) of such subsidiary, division or other company or entity on the event space contract and obtaining the prior written consent of The Edge Hub.
INSTALLATION AND DISMANTLING OF EXHIBITS. Delivery of freight and installation of exhibits/event items will take place on the dates and at the times specified by The Edge Hub. Dismantling must be completed, and all exhibit materials removed, by the final move-out date and hour set forth by The Edge Hub. The Host is advised to remove small, portable items immediately upon conclusion of the event.
DISPLAYS AND ATTIRE. It is the Host’s responsibility to create an event that is in good taste (as determined by The Edge Hub) and enhances the overall appearance of the venue and is a credit to the industry. The Edge Hub reserves the right to approve the character of the event and to prohibit any event which, because of noise or other objectionable features, detracts from the general character of The Edge Hub. If corrections cannot be made, the event shall be cancelled at the Host’s cost, with no liability accruing to The Edge Hub. Hosts and their personnel should present a professional image and appearance.
SOUND. Any disruption or noise level from a demonstration or sound system must be kept to a minimum and may not interfere with others. The use of devices for mechanical reproduction of sound or music is permitted (up to 85 decibels), but must be controlled and not be projected outside the confines of the event space. No noise makers or anything else not in keeping with the character and high standards of the venue may be distributed or used by the Host. The Edge Hub reserves the right to determine at what point a disruption or sound level constitutes interference with other events/work and must be discontinued.
PHOTOS AND VIDEOS. The Host may take photos or videos of its own event; however, the Host is not permitted to directly take pictures of any other event/person or instruct others to take such pictures without written permission. Notwithstanding the foregoing, the Host authorises The Edge Hub and its Representatives (as defined in Section 19 below) to photograph and/or record all or any part of the event and the Host hereby grants The Edge Hub the worldwide, perpetual, royalty-free right and licence to reproduce, distribute, transmit, publicly perform and publicly display all such photographs and recordings (and any derivative works thereof) in any medium (now existing or hereafter developed).
SAMPLES, PUBLICATIONS, PRIZES, LIST ACCESS. Samples, giveaways, catalogues, pamphlets, souvenirs, industry publications and printed matter or promotional material of any kind may be distributed by the Host and its representatives (including hosts and hostesses) only within the confines of its event space, except in the case of designated sponsorships and marketing opportunities for which the Host has contracted with The Edge Hub.
ORDERS. No direct or retail selling is permitted on the event floor. Attendees may place orders with the Host for products/services at the event, but the product or service ordered/purchased must be delivered to the attendee after the close of the event.
FOOD AND BEVERAGES. Food and/or beverages may only be supplied by The Edge Hub unless agreed otherwise for an event. Members may bring their own food and drink for their own consumption only. Alcoholic beverages are forbidden without the express written consent of The Edge Hub, in which case corkage fees to the event facility may be required.
EVENT PERSONNEL. The Host will furnish The Edge Hub, in advance, the names of those persons who will staff the event. Representatives will be owners, employees, or agents of the Host.
COMPLIANCE WITH LAWS/STANDARDS.
General Compliance. The Host shall comply with all applicable laws, rules, standards, regulations and ordinances (“Laws”), including but not limited to copyright laws, the Equality Act (where applicable), and all Laws pertaining to business licences, health, fire prevention, and public safety, as well as all The Edge Hub and event facility rules and regulations.
Taxes and Currency. The Host shall be solely responsible for obtaining any necessary tax identification numbers and any licences, permits, or approvals required under any Law, and for paying all taxes (including all sales taxes), licence fees, use fees, or other fees, charges, levies, or penalties that may become due to any governmental authority in connection with its participation in the event. All amounts due from the Host to The Edge Hub are exclusive of VAT or similar taxes, which shall be invoiced to and borne exclusively by the Host. Subject to applicable Laws, all amounts due from the Host to The Edge Hub shall be paid in full in GBP British Pounds (unless a different currency is specified on the exhibit space contract) without reduction for withholding or other taxes, deductions, or offsets of any kind.
Fire & Safety Laws. All relevant fire and safety Laws must be strictly observed. Flammable or hazardous fluids, substances, or materials of any nature are prohibited in the venue. No decorations of paper, pine boughs, leafy decorations, tree branches or other flammable materials are allowed. All decorative materials, including cloth decorations, must be flame-proofed and comply with local fire regulations. Electrical equipment and wiring must comply with fire service and underwriter rules and meet all safety codes. Smoking at the event is forbidden.
Copyrights/Music Performance Rights Licences. The Host must obtain music performance rights licences through PRS, PPL, or similar rights holders (and/or any other necessary performing rights associations) if the Host intends to use copyrighted music at its event. The Edge Hub is not responsible for the music used by the Host, and without limiting the Host’s indemnification obligations otherwise set forth in the Agreement, the Host hereby agrees to indemnify, defend, and hold harmless The Edge Hub and each of its Representatives (as defined in Section 19) for any and all Claims related to any copyright violations resulting from the Host’s failure to obtain the appropriate licences.
GDPR. Where the parties are subject to the provisions of the General Data Protection Regulation (EU 2016/679) (“GDPR”) as a result of processing personal data pursuant to the event space contract, the further GDPR provisions set forth in this Agreement apply (see details in original text).
LIABILITY FOR DAMAGE. The Host will be liable for any damage caused in any manner, including by fastening displays or fixtures to the building floors, walls, columns or ceilings or to the standard event equipment, and for any damage to equipment furnished by The Edge Hub or designated service suppliers. The Host may not apply paint, lacquer, adhesive, or any other coating to building walls and floors or to standard booth equipment. The Edge Hub, GBIT Recruitment Ltd and its equity owners and affiliates; the event facility management and its owners, affiliates, lessors, and lessees; and official event service contractors and security services (collectively, “Show Providers”), and each of their respective officers, directors, officials, employees, agents, contractors, and representatives (collectively, “Representatives”) will not be responsible for the safety of or any loss, theft, destruction, or damage to the property of, or for any injury to, the Host or its Representatives for any reason, including without limitation theft, strikes, fire, water, storm, vandalism, or other causes (and the Host waives all claims against Show Providers and their Representatives, and releases all of them from all liabilities, with respect to the same) except in the case of negligence or wilful misconduct. Although The Edge Hub will take reasonable precautions by assigning security personnel to provide perimeter security, the Host is responsible for insuring its own property against loss and theft.
INDEMNIFICATION. The Host agrees to indemnify, defend, and hold harmless (and to the maximum extent permissible under applicable law, the Host hereby expressly releases and discharges) GBIT Recruitment Ltd and its equity owners and affiliates, all other event providers, and each of their respective Representatives from and against any and all alleged and/or actual claims, actions, lawsuits, proceedings, damages, penalties, demands, losses, expenses, fees (including reasonable legal fees), costs, or liabilities of any kind or nature whatsoever (collectively, “Claims”), including but not limited to any Claim for property damage and/or personal injury, in connection with, caused by, or arising out of the attendance at and/or participation in the event by (a) the Host, or (b) its Representatives (or any other party acting on the Host’s behalf) (collectively, “Related Parties”), whether as a result of (i) the Host’s or any Related Party’s act, omission, negligence, or wilful misconduct, (ii) the Host’s or any Related Party’s actual or alleged violation of any policy of, or actual or alleged breach of any agreement with, GBIT Recruitment Ltd or any other event provider, (iii) the Host’s or any Related Party’s actual or alleged violation of any applicable Laws, (iv) the Host’s or any Related Party’s actual or alleged infringement of any third-party rights, or (v) otherwise. This applies whether or not such matters are foreseeable. This provision shall survive any termination or expiration of the Agreement.
INSURANCE. The Host is required to carry property and liability insurance in amounts sufficient to cover any losses or liabilities it may incur in connection with the event, including without limitation damage or loss to the Host’s property or injury to the person and/or property of others. Notwithstanding the foregoing, and except as otherwise provided in The Edge Hub event guidelines, at all times that the Host has access to the event space, the Host shall maintain at a minimum the following insurance from an insurance company rated B+ or above by A.M. Best Company (or an equivalent insurance rating agency):
Employer’s liability insurance / Workers’ compensation in compliance with the laws of the jurisdiction where the event is held, with a liability limit that complies with statutory requirements; and
General commercial liability insurance, including contractual liability and advertising injury coverage, with a minimum liability limit of not less than £1,000,000 combined single limit per occurrence and £2,000,000 in aggregate.
By executing the Agreement, the Host represents and warrants that it has all such insurance in effect and that it shall maintain all such insurance at least through the Host’s occupancy of the event space and the event facility. If requested by The Edge Hub, the Host shall provide a certificate of insurance evidencing the required cover.
FORCE MAJEURE. The Edge Hub shall not be liable for delay or failure of performance or fulfilment of this Agreement (including delivery of event space) caused by an act of God; action by any governmental or quasi-governmental entity; fire, flood, or other disaster; public enemy; insurrection; riot; explosion; embargo; terrorist attacks; strikes, whether legal or illegal; labour or material shortage; work slowdown; interruption of transportation of any kind; authority of law; the building being destroyed or substantially damaged; or any other cause beyond the control of The Edge Hub (“Force Majeure Event”). If the event is not held due to any Force Majeure Event, The Edge Hub will refund to the Host the amount paid for its event space.
AMENDMENTS TO STANDARDS, RULES AND POLICIES. The Edge Hub reserves the right to modify all standards, rules, and policies, and to adopt additional standards, rules, and policies, in its sole discretion. Any such modifications and additions shall be made available promptly to the Host and shall be effective immediately upon adoption, and the Host agrees to comply with all such modifications and additions.
DEFAULT & PAYMENT TERMS.
Payment Terms. Unless otherwise stated on the invoice or in a written agreement, all invoices (including for event space, membership fees, or innovation services, as defined in Section 21) are due within thirty (30) days of the invoice date. Overdue amounts are subject to interest at the rate of 1.5% per month or, if less, the maximum rate permitted by applicable law.
Non-Payment. The Host will not be permitted entry to the venue, nor will events be allowed to proceed, unless full payment has been made of all outstanding past due invoices billed to the Host or its agent/agency. The Host will be responsible for all expenses (including reasonable legal fees) incurred by The Edge Hub in collecting amounts past due.
Breach. Any default by the Host under this Agreement shall constitute a default under any and all other agreements between The Edge Hub and the Host including, but not limited to, all contracts relating to the event (each an “Ancillary Contract”). In such an event, The Edge Hub, in its sole discretion, shall be entitled to apply any amounts deposited or paid by the Host under any Ancillary Contract to amounts due under this Agreement. Similarly, any default under any Ancillary Contract shall constitute a default hereunder and shall entitle The Edge Hub to its remedies hereunder. Upon a material breach (e.g., failure to pay fees due in strict accordance with the payment terms set forth herein, failure to comply with rules, regulations, or standards, or default under any Ancillary Contract), The Edge Hub shall have the right to immediately terminate this Agreement.
GENERAL. Each party agrees to perform its obligations hereunder as an independent contractor, and this Agreement does not create any actual or apparent agency, partnership, joint venture, or relationship of employer and employee between them for any purpose, including taxes or employee benefits. Neither party is authorised to enter into or commit the other party to any agreements, and neither party will represent itself as the agent or legal representative of the other party. The Host will not make or consent or cause to be made any public announcement, or produce, distribute, or publish, or consent or cause to be produced, distributed, or published, any press release or other public statement referring to the subject matter or content of this Agreement, or the business relationship between the parties, without the express, prior written approval of The Edge Hub. This Agreement shall be governed by and construed in accordance with the laws of England and Wales (and, to the extent applicable, the wider United Kingdom) without regard to its conflict of law provisions, and the courts of England and Wales shall have exclusive jurisdiction of any actions arising in connection herewith; each party hereby submits to the jurisdiction of the same. The Host may not assign or subcontract its rights or obligations under this Agreement without the prior written consent of The Edge Hub. All of the terms and provisions of this Agreement shall be binding on, and shall inure to the benefit of, the respective successors and permitted assigns of the parties. The waiver by either party of a breach or violation of any provision of this Agreement shall not constitute a waiver of any subsequent or other breach or violation.
MEMBERSHIPS. All points in this Agreement shall apply to membership agreements to use space at The Edge Hub for collaborative working.
21. INNOVATION SERVICES.
Scope of Services. From time to time, The Edge Hub may provide specialised consulting, development, or creative services to the Host (collectively, “Innovation Services”). Any such Innovation Services are governed by these Terms & Conditions as well as any separate written contract or statement of work agreed between The Edge Hub and the Host.
Payment & Invoicing. Invoices for Innovation Services shall adhere to the 30-day payment terms set forth in Section 18, unless otherwise specified in a separate written agreement. Failure to pay within those terms may result in the suspension or termination of the Innovation Services.
Liability & Insurance. The Host acknowledges that the disclaimers, liability limitations, indemnifications, and insurance requirements set forth in Sections 13, 14, and 15 of these Terms & Conditions also apply to any Innovation Services provided by The Edge Hub.
No Guarantee of Outcome. The Edge Hub does not guarantee any specific results or outcomes from the provision of Innovation Services. The Host assumes full responsibility for implementing or using any recommendations, deliverables, or other outputs of these services.
This Agreement was last updated on 10 JANUARY 2025